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ToR IUDF Review and Dialogue .pdf



Nome del file originale: ToR IUDF Review and Dialogue.pdf
Titolo: EUROPEAID/ 119860/C/SV/multi
Autore: Elisabeth Huelmbauer

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SPECIFIC TERMS OF REFERENCE
Recruitment of Experts in support of the "Urban Policy and Integrated Urban
Development Framework" Dialogue between South Africa and the European Union
FWC BENEFICIARIES 2013 - Lot 7: Governance and Home Affairs

EuropeAid/127054/C/SER/multi
Request for Services DCI-AFS/2014/2014 / 350858

1

1. BACKGROUND
a) The Programme
The Trade Development Cooperation Agreement (TDCA) Facility is locally “branded” as the
Dialogue Facility.
The Overall Objective to which the Dialogue Facility project will contribute is to strengthen
relations between the European Union and South Africa.
The Specific Purpose of the Dialogue Facility project is to facilitate implementation of
priority aspects of the Strategic Partnership Action Plan
The purpose is to be achieved through the delivery of three result areas as described below:
Result One
Improved Sectorial Policy Dialogue and cooperation between the EU and South Africa in the
areas under the Strategic Partnership Action Plan.
Result Two
Increased institutional capacity to help implement the areas of cooperation of the Strategic
Partnership Action Plan and the TDCA.
Result Three
Increased awareness and understanding of the Strategic Partnership and the TDCA amongst
the target group.
The Programme logical framework specifies the following indicators for each of the result
areas:

2

RESULT ONE
Improved Sectoral Policy
dialogue and cooperation
between the EU and SA in
the areas under the SPAP
and the TDCA

OBJECTIVELY VERIFIABLE INDICATORS
 An improved dialogue exists between the EU and
SA under at least eight of the dialogue areas
mentioned within the SPAP and the TDCA, or new
areas that have been identified and prioritised.
 The dialogue has led to policy support in at least
six of the areas mentioned within the SPAP and the
TDCA.
 PMU communication and networking with
relevant actors results in policy dialogue areas
submitting 15 successful project proposals for
dialogue support.
 Five grant contracts signed and implemented to
support sectoral dialogue and cooperation.
 At least four studies or research papers are
prepared to support dialogue and cooperation.
 At least eight meetings, workshops, seminars or
conferences are held to create an opportunity for
the exchange of information and create a platform
for policy dialogue, are planned and facilitated.


RESULT TWO

Increased
institutional
capacity
to
help 
implement the areas of
cooperation of the SPAP
and the TDCA





RESULT THREE
Increased awareness
understanding of
Strategic Partnership
the TDCA amongst
target group

and
the
and
the








At least four SA Government Departments are
further capacitated to engage in effective policy
dialogue.
The DGs in the EU have a clearer understanding of
SAs sectoral issues for dialogue in order to
constructively engage in accordance with the
SPAP and the TDCA.
At least ten SA Government Departments receive
capacity building support for dialogue.
The provision of at least four high-level policy
experts supporting institutional capacity linked to
policy dialogue.
Communication strategy is approved and
implemented.
Number of publications.
Number of website “hits”.
Lessons learned report from programme, delivered.
Collation of good practice from international
dialogue facilities.
Number of media specialists that participate in
awareness raising activities.
Number of policy actors who engage with the “call
for papers” initiative.

In order to achieve the three results, the main activities involved the establishment and
implementation of a series of services and a grant fund:
3







b)

Dialogue Support Facility – aimed at supporting dialogue initiatives in
the thematic areas that fall under the Strategic Partnership Action Plan as
well as other areas agreed by South Africa and the EU to be of mutual
interest. Services provided by the facility include technical assistance,
logistical support for conferences, workshops and events to cover venue,
flights, etc.
Rapid Response Service – aimed at supporting niche, urgent initiatives to
strengthen dialogue between SA and the EU. It seeks to identify and
facilitate the engagement of senior EU experts that have high levels of
policy development and implementation/oversight experience to discuss
common challenges and opportunities on a peer-to-peer basis with senior
management in the South African government.
Grant Fund – a Call for Proposals was issued seeking to strengthen
research in policy issues and to strengthen public-private partnership in this
area.

Execution period, budget and implementing partners

The European Commission signed the Financing Agreement on 1 December 2008 and the
South African Government signed on 27 February 2009. One Rider (amendment) to the
Financing Agreement was introduced. The rider (Rider 1), signed on 7 July 2011 extended
the implementation and execution period, reallocated the budget and amended the Technical
and Administrative Provisions for implementation (TAPs).
The Financing Agreement set out the total budget of the EU's contribution at € 5 million with
no co-financing requirement on the part of the South African government. In 2012 additional
funding of € 2 million was made available as “top-up” funding to be coordinated by the PMU
but contracted by the EU Delegation through framework contracts.
The Dialogue Facility programme is being executed over eight years, which officially
commenced with the entry into force of the agreement on 27 February 2009 and ends on 26
February 2017.
The execution period comprises two phases; (i) an operational
implementation phase, which commenced on the entry into force of the Financing Agreement
and ends on 26 February 2015; and (ii) a closure phase, which commences on 27 February
2015 and expires on 26 February 2017.
In line with the Financing Agreement (Centralised Direct) the Programme was implemented
by the European Commission (through the EU Delegation to South Africa) as Contracting
Authority. The Programme is governed by a Steering Committee comprised of Department of
International Relations and Cooperation (DIRCO) (Co-Chair), EU Delegation (Co-Chair),
National Treasury, Department of Science and Technology, Department of Arts and Culture,
Department of Communications and Department of Higher Education and Training. The
Programme Steering Committee was extended during implementation to also include the
Department of Transport and the Department of Trade and Industry. DIRCO is the strategic
lead with the EU taking on the contractual and administrative lead.
c)

Policy context

4

South Africa is the 27th largest economy in the world, accounting for almost 25% of the GDP
of the entire African continent. The Johannesburg Stock Exchange is the 14 largest in the
world, with a total market capitalisation of ZAR 2.5 Trillion. More than 12,000 “Black
Diamonds” (South Africa’s New Middle Class) are moving, every month, from the
Townships into the suburbs. In 2005, the black middle class grew by 30% adding another
421,000 black adults to South Africa’s rapidly growing middle-income layer. Between 2001
and 2010, there were 300,000 new black entrants to the middle class.
South Africa generates two thirds of Africa’s electricity and Durban is the largest port in
Africa and the 9th largest in the world.
Poverty and inequality are largely driven by high unemployment. Real per capita income has
increased by 2% pa since 2001. At this rate it will take SA about 35 years to reach the current
income level of Poland. The proportion of people below the poverty line has dropped from
53% in 2005 to 48% in 2008, but it is still very high. Share of income for the poorest 40% has
remained stable since 1994 – but now comes from social grants rather than from income and
remittances.
The percentage of black individuals in the top 20% of income earners has increased from 39%
in 1995 to 49% in 2009. However, across the spectrum, the income gap between races is
widening.
Access to public and private services has been broadened for many citizens and 96% of
children below the age of 15 are in school. Over 700 clinics have been built since 1995 and
over 2.6 million subsidised houses have been built, providing shelter for more than 10m
people. The proportion of black people in higher education is up from 27% in 1986 to 78%
today.
The current global financial crisis and recession has impacted South Africa and has led to a
reversal of some of the gains of the last decade. In addition to this, recent developments drive
the demand for additional measures in fields such as climate change, trade with Africa and, in
particular, technological innovation and development.
South Africa has, over the last 15 years, implemented a sound macro-economic policy, which
has resulted in a stable economy with modest growth. The country has implemented a range
of complementary policies to alleviate poverty, including policies of basic levels of service,
free services for the poor, social welfare, education reform, free primary health care for
children and pregnant women, free low cost housing, economic empowerment, industrial
development and economic integration of Southern Africa.
These policies, while often representing international best practice, have had variable impact
due to limited resources, lack of institutional capacity and funding. Other policies, such as
economic policy require review because of lower than expected impact in one or more target
areas. Unemployment, reducing inequalities and crime are still some of the major challenges
that South Africa faces.
On the other hand, successful policies have had unforeseen consequences, for example,
excellent progress in electrification of households has increased pollution from coal-fired
power stations. While South Africa is a middle-income country, with Gross National income
per capita of 13,400 per annum, the country still has a very high GINI coefficient (57.9).
Following the election of a new president in 2009 and a new administration, a social and
economic agenda for the subsequent five years was set out with emphasis on service delivery
improvements and rural development. More recently, institutional changes have been made;
the most significant is the establishment within the Presidency of the Ministries of Planning
and of Monitoring and Evaluation. Meanwhile, the economy is showing signs of recovery, but
it remains to be seen how the global recovery will develop and, in turn, how it will impact on
South Africa. The recent introduction, and broad ratification, of the National Development

5

Plan (NDP) is allowing for integrated policy development and policy cohesion in the main
policy areas for sustainable development and growth,
On the cooperation side, South Africa and the EU signed a Trade, Development and
Cooperation Agreement (TDCA) in 1999, which entered into force in May 2004 and was
amended in 2009. The Agreement provides the basis for comprehensive cooperation between
South Africa and the EU and covers several areas.
The TDCA requires the South African and European Union partners to widen and deepen
their cooperation. This wider cooperation is also governed by the Cotonou Agreement
between the EU and ACP (African, Caribbean and Pacific) countries, of which South Africa
is also a qualified member. This Agreement is the main legal basis for relations and cooperation between the European Union (EU) and South Africa. It provides a framework for
co-operation in the political, economic, social and cultural fields.
The Agreement has four pillars:
 political dialogue
 trade
 economic and other issues and
 development co-operation
Other areas of co-operation include, but are not limited to, ICT, Energy, Transport, Science
and Technology, 
 Environment, Migration, Statistics, Education, Health, taxation and
Customs, Culture, Space Cooperation, Development Cooperation, Peace & Security, Crime &
Justice, Employment, the Macro Economy, Regional Development and Agriculture. 

A Joint Co-operation Council (JCC), comprising the EU and SA, oversees the implementation
of the TDCA. 
 In addition, in 2007, the SA and the EU have agreed to establish a Strategic
Partnership and have adopted a Joint Action Plan (JAP) for achievement of this partnership.
The Action Plan has two strands: enhanced political dialogue & cooperation on regional,
African and world issues, and stronger cooperation and structured policy dialogues in a
number of economic, social and other areas. Political dialogue has been elevated to the
highest levels, with the sixth EU-South Africa Summit having taken place in July 2013.
In 2006-07, the Government of South Africa, the European Commission (EC) and the
representatives in South Africa of the Member States (MS) of the European Union (EU)
developed a Joint Country Strategy Paper covering the cooperation for the period 2007-13.
The Country Strategy Paper (CSP) displays a vision of a high quality and also anticipates
some of the EU policies that have come into force since 2007. The CSP also lays the basis in
South Africa for the furtherance of EU coordination.
As a middle income country South Africa is not dependent on ODA. The Dialogue Facility
programme is a pilot designed to support strengthened relations and policy engagement
between South Africa and the EU.
d) Sector context
The Regional and Urban Policy Dialogue between the European Union and South Africa is a
focus area for the EU and the government of South Africa.
In the context, the Dialogue Facility Programme has approved a project under the Dialogue
Support Facility service to promote dialogue on Urban Policy and the Integrated Urban
Development Framework (IUDF). This approved project will contribute to Result One of the
Dialogue Facility – improved sectoral policy dialogue and cooperation between the EU and
SA in the areas under the SPAP and the TDCA.

6

The dialogue will be between South African stakeholders and international experts and
practitioners through a partnership model. It aspires to share international good practice on
urban policy and urban development for the benefit of urban policy makers and practitioners
in South Africa as well as its partners in this project. The project will do this by peer-review,
and organising workshops attended by international experts.
The dialogue will contribute to the refinement of the South African urban policies and the
integrated urban development framework (IUDF) for South Africa.
The proposed dialogue aligns very closely with Chapter 8 of the National Development Plan
(NDP), Transforming Human Settlements and the National Space Economy as well as other
related chapters of the NDP. Although coordinated by the Department for Co-operative
Governance (DCoG), this is a crosscutting policy framework that seeks to achieve optimal
outcomes of South Africa’s urban spaces in terms of people (capabilities); place (liveability)
and economy (increased productivity, jobs and investments). This means being able to
calibrate multiple investments into social development (education, health, and welfare),
essential infrastructure and the built environment that can lead to a spatially informed
framework for territorial development- rural, peri-urban and urban.
e) Project context
The aims and scope of the Integrated Urban Development Framework are to:










Identify policy priorities and interventions to ensure that all levels of government and
all components of the state contribute to the progressive integration of urban
development investments in order to realise the urban dividend.
Propose interventions to overcome entrenched apartheid spatial patterns and more
efficient and integrated use of urban areas.
Provide a national framework for municipalities to manage continuing urbanisation
more efficiently and effectively. This will include spatial targeting and proposals for
differentiated functional arrangements between provincial and local government for
key functional areas.
Propose methods to strengthen urban and rural planning, and more targeted
infrastructure provision to improve spatial integration in line with the National Spatial
Development Framework envisioned in the NDP.
Propose methods to improve performance of the available fiscal levers for accelerated
infrastructure and service delivery.
Propose revised and differentiated assignment arrangements between provincial and
local government for key functional areas.
Identify sector-specific policies and possible revised regulatory arrangements to
facilitate more resilient and inclusive patterns of urban development.
Contribute to public dialogue and the unlocking of citizen energies for developing
their communities and local environments.

The IUDF aims to propose an urban policy agenda that can greatly improve the effectiveness
of state policies and programmes in dealing with the urban challenges, including policy
processes on urban issues within the overall developmental thrust of developmental local
government.

7

The methodological approach that will be adopted relates to the process of engaging with
expert European policy makers and policy practitioners through peer reviewing the draft
IUDF and expert European policy makers and policy practitioners’ inputs to a conference in
South Africa to present the final draft of the IUDF to South African stakeholders. Follow up
engagements with these European experts will follow on from the conference to ensure the
finalisation of the IUDF.
The Urban Development Policy Dialogue is seen as one of the mechanisms to facilitate both
national and international exchange of ideas and experiences, which will be a basis for the
development, and implementation of a credible and informed Integrated Urban Development
Framework (IUDF) for South Africa.

2. DESCRIPTION OF THE ASSIGNMENT
Global objective
The overall objective of this assignment is aimed at providing policy makers in South Africa
with sufficient information and policy options to make informed choices in urban policy
development and implementation.
Specific objective(s)
To contribute to the development of a well informed and relevant integrated urban
development framework for South Africa.
Requested services
The Assignment will have five phases:
I. PHASE ONE: HOME BASED PEER REVIEW OF DRAFT INTEGRATED URBAN
DEVELOPMENT FRAMEWORK POLICY DOCUMENT
II. PHASE TWO: SOUTH AFRICAN BASED SHARING OF THE PEER REVIEW
FINDINGS WITH SOUTH AFRICAN URBAN DEVELOPMENT POLICY MAKERS
AND PRACTITIONERS
III. PHASE THREE: INTERNATIONAL POLICY CONFERENCE IN SOUTH AFRICA
TO PRESENT FINAL DRAFT OF INTEGRATED URBAN DEVELOPMENT
FRAMEWORK
IV. PHASE FOUR: HOME BASED INPUTS TO FINALISATION OF INTEGRATED
URBAN DEVELOPMENT FRAMEWORK DOCUMENT
V. PHASE FIVE: FINAL REPORTING
The services to be provided will include:
1. Provisions of written inputs, through peer review methodology, to the chapters of the
South African draft IUDF (Key Experts 1, 2 and 3).

8

2. Provision of inputs, through written submission, presentations and discussions to
International Peer Review Event in South Africa (Key Experts 1, 2 and 3).
3. Provision of inputs to International Urban Development Policy Conference in South Africa
(Key Experts 1, 2, 3 and 4).
4. Provision of written inputs to the finalisation of IUDF document (Key Experts 1, 2 3 and
4).
5. Production of a close out report on the project including clear recommendations for
implementation of the IUDF (Key Experts 1, 2 and 3).
PHASE ONE: HOME BASED PEER REVIEW OF DRAFT INTEGRATED URBAN
DEVELOPMENT FRAMEWORK POLICY DOCUMENT
a. Through a series of engagements (written, telephonic and video-conference) between
relevant parties in South Africa and Europe, the Experts will provide inputs to the
drafting of the South African IUDF. This will include written critique of the draft
chapters of the document as well as commentary on the policy environment and
direction.
The South African government colleagues will also engage with the European Commission’s
Directorate General for Regional and Urban Policy. The Experts will be expected to provide
guidance and critical input to the draft IUDF within the cntext of these engagements at the EU
policy level.
Key Experts 1, 2 and 3 will be engaged in Phase One.
PHASE TWO: SOUTH AFRICAN BASED SHARING OF THE PEER REVIEW
FINDINGS WITH SOUTH AFRICAN URBAN DEVELOPMENT POLICY MAKERS
AND PRACTITIONERS
b. As soon as appropriate, the Department of Cooperative Governance will host a
European Delegation mission to South Africa with the following composition and
mandate:
i. An expert, nominated by DG Regional and Urban Policy, who is familiar with
urban development policy and who has been engaged with urban development
policy in South Africa to engage in the International Peer Review of the draft
IUDF.
ii. Three experts who have been conducting the home based peer review of the
draft IUDF to engage in the International Peer Review of the draft IUDF.
This mission will result in a series of working meetings with the South African stakeholder. It
is envisaged that these will be expert-driven workshops over two days consisting each of
approximately 30 people. The output from these workshops will be the final draft of the
IUDF.
Key Experts 1, 2 and 3 will be engaged in Phase Two.
PHASE THREE: INTERNATIONAL POLICY CONFERENCE IN SOUTH AFRICA
TO PRESENT FINAL DRAFT OF INTEGRATED URBAN DEVELOPMENT
FRAMEWORK
c. The Department of Cooperative Governance will host a European Delegation mission
to South Africa with the following composition and mandate:

9

i. An expert, nominated by DG Regional and Urban Policy, who is familiar with
urban development policy and who has been engaged with the drafting of the
IUDF in South Africa to engage in the International Policy Conference to
present the final draft IUDF.
ii. Three experts who have been conducting the home based peer review of the
draft IUDF to engage in the International Policy Conference to present the
final draft IUDF.
iii. One expert in urban policy formulation and implementation, in particular the
formulation and implementation of urban development policy/strategy/plan, to
present experiences from one (or more) BRICS countries and engage in the
International Policy Conference.
The International Policy Conference is planned for one day only.
Key Experts 1, 2, 3 and 4 will be engaged in Phase Three.
PHASE FOUR: HOME BASED INPUTS TO FINALISATION OF INTEGRATED
URBAN DEVELOPMENT FRAMEWORK DOCUMENT
d. The Department of Cooperative Governance will finalise the IUDF document through
guidance and inputs from the Experts.
Key Experts 1, 2, 3 and 4 will be engaged in Phase Four.
PHASE FIVE: FINAL REPORT
e. Production of a close out report on the project including clear recommendations for
implementation of the IUDF.
The reports indicated above should be presented to the Department: Cooperative Governance.
Key Experts 1, 2 and 3 will be engaged in Phase Five, with Key Expert 1 taking responsibility
for the delivery of the Report.
Required outputs
(a) Inception Report, detailing the organisation and methodology to be adopted for the
assignment, electronic version.
(b) Through peer review, inputs to the draft chapters of the South African IUDF.
(c) Presentations and written inputs to the international peer review event in South Africa
including inputs to the drafting of the IUDF – in country and home based as necessary.
(d) Presentations and written inputs to the international policy conference South Africa
including inputs to the final drafting of the IUDF – in country and home based as
necessary.
(e) Production of final report on the project including clear recommendations for
implementation of the IUDF.

10

Language of the Specific Contract
The language of the contract and assignment will be English. Fluency in written and spoken
English is required for all experts.
Subcontracting
Sub-contracting is not foreseen as part of this assignment
3. EXPERTS PROFILE
Number of requested experts per category and number of working days per expert or
per category:
One Category I Expert for a total of 33 working days over a period of 9 months. Referred
to below as Key Experts 1.
One Category I Expert for a total of 30 working days over a period of 9 months. Referred
to below as Key Expert 2.
One Category I Expert for a total of 30 working days over a period of 9 months. Referred
to below as Key Expert 3.
One Category I Expert for a total of 5 working days, over a period of 1 month. Referred to
below as Key Expert 4.
A combined total of 98 working days of Category I Experts days.
Profile per expert or expertise required:
Key Expert 1:
- Category and duration of equivalent experience
The expert required must have a minimum of 12 years’ of experience related to this
assignment as specified below.
- Education
 The expert required should preferably have a Masters Degree or equivalent in
one of the following fields: Urban Development, Town and Regional Planning,
Development Planning/Development Studies/Development Economics (with a
strong focus on Urban studies) or an equivalent related to urban issues.
- Experience
o In-depth knowledge of European Urban Development Policy;
o Demonstrable experience of urban development policy formulation and
implementation in Europe and in developing or middle income countries,
particularly European Union Strategic Partners within the BRICS group, will be
an added advantage1;
o Working knowledge of urban development policy formulation and
implementation in at least one EU Member State;
1

Brazil, Russia, India, China, South Africa.

11

o Leadership role in the formulation or implementation of urban development
policy in at least one EU Member State;
o Evidenced success in the formulation and/or implementation of an Urban
Development Policy/Strategy (or equivalent) in at least one EU Member State;
o Experience of effective participation in partnerships related to urban policy
formulation and implementation;
o High-level report writing skills;
o High-level communication, facilitation and presentation skills.
o The ability to develop and maintain positive relationships with internal and
external stakeholders including international stakeholders.
Key Expert 2:
- Category and duration of equivalent experience
The expert required must have a minimum of 12 years’ of experience related to this
assignment as specified below.
- Education
 The expert required should preferably have a Masters Degree or equivalent in
one of the following fields: Urban Development, Town and Regional Planning,
Development Planning/Development Studies/Development Economics (with a
strong focus on Urban studies) or an equivalent related to urban issues.
- Experience
o In-depth knowledge of European Urban Development Policy;
o Demonstrable experience of urban development policy formulation and
implementation in Europe and in developing or middle income countries,
particularly European Union Strategic Partners within the BRICS group, will be
an added advantage2;
o Working knowledge of urban development policy formulation and
implementation in at least one EU Member State;
o Leadership role in the formulation or implementation of urban development
policy in at least one EU Member State;
o Evidenced success in the formulation and/or implementation of an Urban
Development Policy/Strategy (or equivalent) in at least one EU Member State;
o Experience of effective participation in partnerships related to urban policy
formulation and implementation;
o High-level communication, facilitation and presentation skills.
o The ability to develop and maintain positive relationships with internal and
external stakeholders including international stakeholders.
Key Expert 3:
- Category and duration of equivalent experience
The expert required must have a minimum of 12 years’ experience related to this assignment
as specified below.
- Education
 The expert required should preferably have a Masters Degree or equivalent in
one of the following fields: Urban Development, Town and Regional Planning,
Development Planning/Development Studies/Development Economics (with a
strong focus on Urban studies) or an equivalent related to urban issues.
2

Brazil, Russia, India, China, South Africa.

12

- Experience
o In depth knowledge of the process of urban development policy formulation
from an academic or policy practitioner perspective;
o In-depth knowledge of South African Urban Development Policy;
o Demonstrable experience of urban development policy formulation and/or
implementation in South Africa;
o Knowledge of the current process of formulation of the IUDF (although this
knowledge should not extend to having experience in contributing to the
production of the draft IUDF as Key Experts 1,2 and 3 are expected to offer an
independent peer review of the process of drafting and the draft IUDF
document);
o Experience of effective participation in partnerships related to urban policy
formulation and implementation;
o Experience of undertaking peer reviews of documentation and processes related
to Urban Development Policy;
o Current (within the past ten months) experience of undertaking consultancy
and/or advisory assignments for South African government or government
agencies;
o High-level report writing skills;
o High-level communication and facilitation skills.
o The ability to develop and maintain positive relationships with internal and
external stakeholders including international stakeholders.
Key Expert 4:
- Category and duration of equivalent experience
The expert required must have a minimum of 12 years’ of experience related to this
assignment as specified below.
- Education
 The expert required should preferably have a Masters Degree or equivalent in
one of the following fields: Urban Development, Town and Regional Planning,
Development Planning/Development Studies/Development Economics (with a
strong focus on Urban studies) or an equivalent related to urban issues.
- Experience
o In-depth knowledge of Urban Development Policy in a BRICS country
(excluding South Africa);
o Demonstrable experience of urban development policy formulation and
implementation in BRICS countries (excluding South Africa);
o Leadership role in the formulation or implementation of urban development
policy in at least one BRICS country (excluding South Africa);
o Evidenced success in the formulation and/or implementation of an Urban
Development Policy/Strategy (or equivalent) in at least one BRICS country
(excluding South Africa);
o Experience of effective participation in partnerships related to urban policy
formulation and implementation;
o High-level communication, facilitation and presentation skills.
o The ability to develop and maintain positive relationships with internal and
external stakeholders including international stakeholders.

13

4. LOCATION AND DURATION
Starting period
October 2014
Foreseen finishing period or duration
June 2015 – 9 months project duration
Planning including the period for notification for placement of the staff as per art 16.4 a)

Dates
(indic
ative
dates)
Oct
2014

Days
Expert
1

2

Oct –
Nov
20
2014

Nov
2014

Nov
2014

3

3

Dec
2014 3
March
2015

Days
Expert
2

1

20

3

3

2

Days
Expert
3

1

20

3

3

2

Days
Expert
4

Phase

Location

0

INCEPTION PHASE
- Development of Inception Report –
preparing methodology and response to
ToR.

Europe
and
South
Africa

0

PHASE ONE: PEER REVIEW OF
DRAFT
INTEGRATED
URBAN
DEVELOPMENT
FRAMEWORK
POLICY DOCUMENT

Europe
and
South
Africa

0

PHASE TWO: SOUTH AFRICAN
BASED SHARING OF THE PEER
REVIEW FINDINGS WITH SOUTH
Pretoria
AFRICAN URBAN DEVELOPMENT
POLICY
MAKERS
AND
PRACTITIONERS

3

2

PHASE THREE: INTERNATIONAL
POLICY CONFERENCE IN SOUTH
AFRICA TO PRESENT FINAL
Pretoria
DRAFT OF INTEGRATED URBAN
DEVELOPMENT FRAMEWORK
PHASE FOUR: HOME BASED
INPUTS TO FINALISATION OF
INTEGRATED
URBAN
DEVELOPMENT
FRAMEWORK
DOCUMENT

Europe
and
South
Africa
and
BRICS

14

March
2015

2

1

1

0

Total
Days

33

30

30

5

PHASE 5: FINAL REPORTING

Europe
and
South
Africa

Location(s) of assignment
Home based working for all experts except for the missions to South Africa (Pretoria) under
Phases Two and Three.

5. REPORTING
Content
Report

Delivery*

Date for comment*

Inception Report, detailing
the
organisation
and
methodology to be adopted
for the assignment, electronic
version.
Written inputs to the draft
chapters of the IUDF
Presentations and written
inputs to Peer Review Event
Presentations and written
inputs to the International
Policy Conference
Written inputs to finalisation
of IUDF document
Final Report

27/10/2014

28/10/2014

25/11/2014

28/11/2014

1, 2 and 3/12/2014

N/A

19, 20 and 21/11/2014

N/A

13/02/2015

18/02/2015

13/03/2015

20/03/2015

* These dates are indicative.
Language
English
Number of report(s) copies
All reports should be made available electronically and 3 hard copies should be prepared at
each submission stage.

15

The following information should be noted on the final reporting:
FINAL REPORT
Title
Support to Urban and Integrated Urban Development Framework Dialogue
Between South Africa and the European Union
Language
English
Date of delivery
Department of Cooperative Governance and Traditional Affairs and the EU
Recipient
Delegation to South Africa
Responsible

Mr. Bongani Mayimele for the EU Delegation to South Africa

6. INCIDENTAL EXPENDITURE
The budget should make provision for:




International travel depending on the home base of the experts proposed;
Per diems depending on the home base of the experts proposed.
No local travel is foreseen.

The maximum budget available for this assignment is €100,200.
Please also note the following:



A telephonic/videoconference interview may be conducted.
No subcontracting is allowed

Other authorised items to foresee under ‘Reimbursable’
For the purpose of the financial offer the Contractor should assume the following:
Return Flights to South Africa (or within South Africa in the case of Key Expert 3 who is
expected to be currently working within South Africa) and three Per Diem for each of the
relevant experts provided under Phases 2 and 3 (three experts for phase 2 (peer review event)
and four experts for phase 3 (International policy conference).
There are no other reimbursable items foreseen under this contract.
Contracting Authority
The Contracting Authority is the Delegation of the European Union to South Africa based in
Pretoria to which the contractor will formally report and include in all correspondence related
to this contract. The Project Officer’s details are:
Mr Bongani Mayimele
Delegation of the European Union to South Africa,
1 Greenpark Estates,
26 George Storrar Drive,
Pretoria 0027.
Tel: +27 (0) 12 4525200

16

Email: bongani.mayimele@eeas.europa.eu
Documents required for submission of offers





Financial offer
CVs of all proposed experts in the required EU format
Statements of availability and exclusivity
Methodology: the offer should include an indicative methodology not exceeding four
pages with clear responsibility, assignments per experts and tasks, and a detailed calendar.

The offer must be in English.
Office accommodation
Office space cannot be provided by the EU Delegation or by the South African partners.
Other administrative matters
For the purpose of this contract, experts do not have the permission to work during weekends
and public holidays. Approval to work on weekends must be agreed in advance with the EU
Delegation Project Officer.

7. MONITORING AND EVALUATION
N/A

17

SPECIFIC TECHNICAL EVALUATION CRITERIA
DCI-AFS/2014/
FWC BENEFICIARIES 2013 - LOT 7: Governance and Home Affairs
EuropeAid/132633/C/SER/multi
(To be modified and/or completed by the Contracting Authority
as part of the Request for Services)

1.

TECHNICAL EVALUATION CRITERIA

The Contracting authority selects the offer with the best value for money using a 80/20
weighing between technical quality and price. Technical quality is evaluated on the basis of
the following grid:

Total score for Organisation and methodology

Maximum
10

Experts/ Expertise:

2.

Experience in the formulation of an Urban Development
Policy/Strategy in developing or middle income countries (such
as European Union Strategic Partners/BRIC Group)
Experience in the formulation of an Urban Development
Policy/Strategy in at least one EU Member State
Experience in the implementation of an urban development
policy/strategy

30

Total score for experts

90

Overall total score

100

40
20

TECHNICAL THRESHOLD

Any offer falling short of the technical threshold of 80 out of 100 points, is automatically
rejected.

18

ANNEX A
SPECIFIC ORGANISATION & METHODOLOGY
<Request for Services n° … >

FWC BENEFICIARIES 2013 - LOT <nr> : <Title>
EuropeAid/132633/C/SER/multi
(If so specified in the Request, to be completed by the FWC’r as part of his offer to the
Request for Services – maximum 5 pages in a reader-friendly format including the
framework contractor’s own annexes)
Please provide the following information:
Rationale
Any comments you have on the Specific ToR for the successful execution of activities, in
particular regarding the objectives and expected results.
Backstopping and role of the involved members of the consortium
Identification of the involved consortium members and description of the input from each
involved consortium member, as well as the distribution and interaction of tasks and
responsibilities between them.
A description of the qualitative and technical support facilities (back-stopping) that the
consortium member(s) will provide to the team of experts during execution of the contract.
The back-up function should be explained, including the list of staff, units, etc. which are
supposed to ensure that function, as well as the available quality systems and knowledge
capitalisation methods and tools, within the involved consortium member(s). Please fill the
attached forms on:
- Annex 1: Type of Experts and Consortium members responsible for their quality
supervision;
- Annex 2: Backstopping function / quality supervision within the responsible Consortium
member;
A description of any subcontracting arrangements with a clear indication of the tasks that will
be entrusted to subcontractors and a statement by the tenderer guaranteeing the eligibility of
subcontractors.
Strategy and timetable of work
 A brief account taking of lessons learnt from similar assignments done in the past.
Evidence of satisfactorily performance of such assignments may be added (certificates of
completion by contracting authority or - to the extent that a prior FWC specific contract is
invoked - its performance assessment signed by the SC Contracting Authority, if
available).
 An outline of the strategy/approach proposed for contract implementation, as well as a list
of the proposed tasks you consider necessary to achieve the contract objectives.
 Presentation of the composition of the proposed team of experts and their capacity to carry
out the Specific ToR;
 A work plan indicating the major milestones in executing the contract and the envisaged
resources to be mobilised.

19

Annex VII-d2
SPECIFIC ORGANISATION & METHODOLOGY
<Request for Services n° … >
FWC BENEFICIARIES 2013 - LOT <nr> : <Title>
Annex 1: Type of Experts and Consortium members responsible for their quality supervision

Name of expert

3

If he/she is a
permanent
expert, precise
whether
Employee or
shareholder3 ?

If permanent,
then from which
member of the
consortium?

If status is "Not
permanent",
precise whether
freelance or
other?

In case the
expert is
provided by a
local partner or
subcontractor,
please indicate
name and
nationality

Precise which member
of the consortium is
responsible for quality
and supervision of
that expert? or
whether it is a
dedicated FWC team ?

If relevant, precise which
consortium member
retains overall quality
responsibility over the
specific contract

Shareholder, owner, corporate partner, cooperative member

20

Annex VII-d2
Annex 2: Backstopping function / quality supervision within the responsible Consortium member
Member of the
consortium which retains
the quality responsibility
over the specific contract

Backstopping
functions

Department in
charge

Name of
the expert

Actual title in
the company

Years in the current
Diploma
position/department

Years of
relevant
experience

Supervising function
Supervising function
(second or substitute)4
R&D function (if any)5

4

If relevant for this specific contract to have a second department associated, or a second person to ensure continuity
Existence of a R&D function in the company (knowledge capitalisation, innovation, research..), in relation with the area of the contract (If relevant for this specific
contract)
5

21

Annex VII-d2
To the attention of <name of the SC Project
Request DCI-AFS/2014/343-578
Manager>
<SC Contracting authority>
dated:
OFFER OF <Framework contractor>
To be implemented by <name(s) of consortium member(s)>
LOT 7: Governance and Home Affairs
FRAMEWORK CONTRACT BENEFICIARIES 2013 - EuropeAid/132633/C/SER/Multi
1. FEES IN €
Number
Fee
of
TOTAL
Name of the expert
Position
Availability Category
rate
working PRICE
days
1.1
1.2
...
TOTAL OF FEES
2. LUMP SUMS IN €
2.1 N/A
2.2 N/A
2.3 N/A
...
3. INCIDENTAL EXPENDITURE IN €
Unit Price
Quantity

TOTAL PRICE

3.1 Travel costs
3.2 Per diems
Other limitatively identified
3.3 reimbursable costs/Workshops
TOTAL OF INCIDENTAL EXPENDITURE

14,646

4. EXPENDITURE VERIFICATION PROVISION IN €
4.1 Expenditure verification

N/A
N/A

N/A

GRAND TOTAL

PLACE, DATE & SIGNATURE:
ANNEXES:
Annex 1 - Methodology and Organisation;
Annex 2 - CVs & Statements of experts

22

Annex VII-d2

FOOTNOTES:
1
The definitions of FEES, WORKING DAYS, INCIDENTAL EXPENDITURE, TRAVEL
COSTS and PER DIEMS are laid down in the Global Financial Offer;
2
LUMP SUMS: a fee based Specific Contract may include activities paid on the basis of lump sums. If
activities paid under lump sums are required, these are identified in the Specific ToR and detailed in
the budget breakdown
3
OTHER REIMBURSABLE COSTS: Other reimbursable costs identified in the Specific ToR may
cover services such as interpretation or translation services, or other items such as rental of (equipped)
training facilities, documentation, wrap-up meeting organisation, adhoc legal advice, laboratory tests
etc. In case they cannot be identified upfront (e.g. laboratory tests which have to be identified and
executed during an audit mission), they may be defined as a provisional sum in the Specific ToR, so
that it is identical for the 3 framework contractors.
4
EXPENDITURE VERIFICATION PROVISION: If expenditure verification is required under the
Specific Contract, a provision will be determined in the Specific ToR.
5
CONTINGENCIES: All items proposed by the Framework Contractor and accepted by the
Contracting authority must be specified in the financial offer. The latter cannot contain any
contingency for undefined items.

23


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