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ToR RGA FWC 2V3.4 LiDAR final 7 .pdf



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Terms of Reference

FWC BENEFICIARIES 2013 - LOT 7 : Governance and home affairs

Quality Control and support to Republic Geodetic Authority -RGA(including LiDAR -Light Detection and Ranging systems-)

1.
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7.

BACKGROUND
DESCRIPTION OF THE ASSIGNMENT
EXPERTS PROFILE or EXPERTISE REQUIRED
LOCATION AND DURATION
REPORTING
INCIDENTAL EXPENDITURE
MONITORING AND EVALUATION

1. BACKGROUND
Contracting authority
The Contracting Authority is the Delegation of the European Union (EUD) to the Republic of Serbia.
Relevant country background
The Republic of Serbia is located at the crossroads of Central and Southeast Europe and is the central part of the
Balkans, spreading over an area of 77,474km2. Its population is 7,498,000 persons with 1,576,000 living in
Belgrade. Life expectancy at birth is 72, much lower than the EU average of 79.4.
The European Council granted Serbia the status of candidate country on 1 March 2012, on the basis of the
Commission Opinion on Serbia's membership application adopted on 12 October 2011. The Council concluded on
5 December 2011 that the opening of accession negotiations will be considered by the European Council, in line
with established practice, once the Commission has assessed that Serbia has achieved the necessary degree of
compliance with the membership criteria, in particular the key priority of taking steps towards a visible and
sustainable normalisation of relations with Priština, in line with the conditions of the Stabilisation and Association
Process. On 19 April 2013, after ten rounds of talks in the EU-facilitated Dialogue in Brussels chaired by Ms
Catherine Ashton, the EU High Representative, Republic of Serbia's Prime Minister Ivica Dačić and Kosovo* 1
Prime Minister Hashim Thaçi reached a landmark agreement aimed at normalising relations between Belgrade and
Priština. Concrete results in the implementation of this agreement will bring about a brighter future and lasting
stability to the region. Following, on 22 April 2013 European Commission recommended that European Union
opens accession negotiation process with the Republic of Serbia. On 28 June 2013, the European leaders, following
meeting in Brussels, have decided that negotiations with the Republic of Serbia begin at the latest in January 2014.
Based on the decision dated 28 June 2013, the first intergovernmental conference between the Republic of Serbia
and the European Union has been held on 21 January 2014, which is a starting date of the accession negotiation
process on a political level.
1



This designation is without prejudice to positions on status, and is in line with UNSCR 1244/99 and the ICJ Opinion on the
Kosovo declaration of independence.

1

Current situation in the sector

The economic situation
The year 2013 saw a return to positive economic growth (2.3%) after a retraction of -1.5% in 2012. This growth is
however unevenly distributed across sectors. The main drivers in 2013 were the automotive, chemicals and
pharmaceutical sectors, most others continued to record negative growth. The global economic crisis has had its
effects on Serbia and resulted in an unemployment rate of slightly over 20%. The difficult economic situation is
also reflected in the substantial increase in public debt, from around 30% of GDP in 2008 to over 60% in 2013
(substantially higher than the Government’s own fiscal rule of 45%). To address the situation, the Government has
adopted a 3-year fiscal consolidation strategy and is considering structural reforms in the business environment,
labour market, pension system, competition and public enterprises.
 The political situation
Serbia held early parliamentary elections in March 2014. After the final count of the votes, the Serbian Progressive
Party (SNS) won the majority of the parliamentary seats in the Parliament. However, despite the present majority
(winning 158 seats out of 250), SNS formed a coalition with coalition gathered around the Serbian Socialist Party
(SPS), which won 44 parliamentary seats, and with a minority party of Union of Vojvodinian Hungarians (SVM),
which won additional 6 parliamentary seats. Hence, the current coalition in power in the Serbian Parliament counts
for 208 parliamentary seats out of 250 seats, comprising a broad coalition with a vast majority greater than two
thirds. Naturally, the Prime Minister was elected from the Serbian Progressive Party, Mr Aleksandar Vučić. During
the Prime Minister’s expose at the constitutive session of the Serbian Parliament, he pledged to accelerate the EU
accession negotiations while implementing necessary and crucial reforms in the Serbian fiscal, public, education,
and health sectors.
 Relations between Serbia and the EU
Serbia is participating in the Stabilisation and Association Process.
The Stabilisation and Association Agreement was signed, along with the Interim Agreement on trade and traderelated matters, in April 2008. It provides a framework of mutual commitments on a wide range of political, trade
and economic issues. The Interim Agreement entered into force on 01 February 2010. Following the Lithuanian
Parliament's ratification of Serbia's Stabilisation and Association Agreement with the EU (SAA) on 18th June 2013,
the trade agreement adopted at the 14 June 2010 Foreign Affairs Council, entered into force in August 2013.
Serbia has built a positive track record in implementing the obligations of the Stabilisation and Association
Agreement and the Interim Agreement on trade and trade-related matters. An interim committee and a number of
sub-committees meet annually, to discuss topics including the internal market, competition, transit traffic, trade,
customs, taxation, agriculture and fisheries. In general terms, Serbia is meeting its SAAIIA commitments in these
areas and cooperation is progressing well.
In January 2012, the Serbian government adopted a revised and updated version of the National Programme for the
Integration of Serbia in the European Union for the period 2008-2012, taking account of the Commission's Opinion.
Political dialogue meetings at ministerial level have been held since 2003. Policy dialogue between the European
Commission and the Serbian authorities has been taking place as part of Enhanced Permanent Dialogue (EPD)
since 2003. Inter-parliamentary meetings between members of the European Parliament and of the Serbian
parliament have been held annually since 2006. Several EPD meetings covered sectors of the SAA that are not
included in the Interim Agreement, such as energy, the environment, social policy, justice, freedom and security.
The European Council granted Serbia the status of candidate country on 01March 2012. Following positive opinion
expressed by the European Commission, which assessed that Serbia achieved the necessary degree of compliance
with the membership criteria, on 28 June 2013 the Council decided to give green light to opening negotiations for

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accession. The European Commission is currently undertaking preparatory consultations with Serbia about the
negotiations, identifying areas of Serbia's legislation that will have to be adapted to EU law.
Serbia participates in the multilateral economic dialogue with the Commission and the EU Member States. The aim
of this dialogue is to prepare Serbia for participation in multilateral surveillance and economic policy coordination
under the EU's Economic and Monetary Union. In this context, was invited for the first time to the Council meeting
on pre-accession fiscal surveillance in May 2012.
Visa liberalisation for citizens of Serbia travelling to the Schengen area has been in force since December 2009.
The Commission set up a post-visa-liberalisation monitoring mechanism to assess whether the implementation of
reforms introduced by the country was consistent with the visa roadmap and sustainable. This was complemented
by an alert mechanism to prevent abuses. A readmission agreement between the European Union and Serbia has
been in force since January 2008.
Financial assistance is provided through the Instrument for Pre-Accession Assistance (IPA). IPA assistance is
currently managed centrally by the EU Delegation in Belgrade. Serbia is preparing for decentralised management of
IPA funds. The Multiannual Indicative Planning Document for the period 2011-2013 adopts a sector-based
approach focusing assistance on the following seven sectors: justice and home affairs; public administration reform;
social development; private sector development; transport; the environment, climate change and energy; agriculture
and rural development. In addition, the country continues to benefit from various regional and horizontal
programmes. Cross-border cooperation is also used to promote capacity building and dialogue between the local
and regional authorities of neighbouring countries, namely Bulgaria, Hungary, Romania, Bosnia and Herzegovina,
Croatia and Montenegro.
Overall, between 2001 and 2012, the EU committed over € 2.2 billion to Serbia in the form of grants and € 5.8
billion in the form of soft loans. For the period 2007-2012, the Commission has earmarked € 1,176 million for IPA
projects to be implemented in the country.
Civil society in Serbia has received extensive financial support from the EU under the IPA Civil Society Facility
and national programmes, as well as through the European Instrument for Democracy and Human Rights. Aid
objectives include involving civil society more widely in decision-making and increasing the capacity of
independent civil society organisations. Support for civil society under 2011 programmes stands at over € 4.2
million.
Serbia participates in a number of EU programmes: the Seventh Framework Programme for research and
technological development, PROGRESS, the Competitiveness and Innovation Programme, the Information and
Communication Technologies Policy Support Programme, the Culture Programme, the Customs Programme and
the Fiscalis Programme.

Dialogue framework in the sector
The process of the dialogue between Belgrade and Priština mediated by the European Union has started based on
the Resolution of the United Nations General Assembly A/RES/64/298, dated 9 September, 2010. On 2 September,
2011 in Brussels, the representatives of Belgrade and Priština mediated by the European Union reached the
agreement on the Cadastral Records. In this regard, the Government of the Republic of Serbia adopted a regulation
according to which the implementation of the aforementioned agreement is enabled, including the method of
processing cadastral data for Kosovo*. These documents are held at locations in southern Serbia (the majority being
in Kruševac). The above mentioned regulation directs the way of processing data of the cadastral records, which are
currently kept in Serbia and are for Kosovo* needs. The process consists of scanning and electronically capturing
the data which, according to information provided by the RGA, consists of approximately 12 million pages (of
which 10- 15% are bound), approximately 138,000 pages of sketches or photo-sketches and 7,400 plans. In
addition, the RGA is to perform indexing as a complimentary activity during the scanning process. Indexing is to be
done for the specific types of documents, which is to be agreed mutually between relevant stakeholders. In addition,
technical aspects and conditions regarding the indexing procedures are to be more closely defined in the future
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period. Previously it was agreed for scanning to be done in colour and utilising high resolution scanning equipment.
At the meeting of the Implementation Group in Brussels on 21 October 2011 an understanding in regards to the
implementation of the Dialogue Agreement on cadastral records of 2 September 2011 was reached in accordance
with which the electronic copies are to be handed over to the EUSR. The Kosovo* authorities are preparing
legislation to enable the comparison and, if necessary, appeals mechanisms. The technical agency identified to
undertake this process is to be an “EU-ised” Kosovo* Property Agency of which will compare all copies of the
original pre-1999 private property cadastral records with the reconstructed Kosovo* cadastre. Cases where the
comparison shows the records not to be the same will be transferred to an adjudication mechanism. This
adjudication mechanism will make a final determination as to which cadastral record is correct. The first instance in
the adjudication mechanism will be undertaken by a Commission consisting of international and cadastral and
property experts. The majority of the experts will be appointed by the EUSR, taking into account the interests of all
communities concerned. The Kosovo* Supreme Court will act as the second, appeal, instance of this adjudication
mechanism. Decisions by the Kosovo* Supreme Court will be taken by a panel in which international judges will
hold the majority and will be final and enforceable and not subject to challenge. Decisions resulting from above
adjudication mechanism will be notified to all stakeholders concerned. The Kosovo* Cadastre Agency will
implement the final decision resulting from above adjudication mechanism by effecting the necessary changes in
the Kosovo* cadastre. The results of the exercise will promote the successful compliance with the agreement of the
Priština/Belgrade Dialogue to “...make every effort to establish a fully reliable cadastre in Kosovo*”.
During the first year of implementation of the abovementioned grant agreement between the DEU and the RGA,
technical assistance was provided to the RGA. Technical assistance included supervision of the EU-funded project
signed between RGA and the DEU with special focus on the tendering procedures, training RGA staff on grant
management and adherence to the Practical Guide to contract procedures for European Union external actions
(PRAG) during project implementation. In addition to the technical assistance, the service contract included
development of the RGA Organisational review. Subject of this Service contract will be continuation of the
previously implemented technical assistance services.

Organisation of the Republic Geodetic Authority
The Republic Geodetic Authority, as a special organisation established to perform professional works and state
administration works pertaining to state survey, real estate cadastre, utilities cadastre, basic geodetic works, address
register, topographic-mapping business, real estate valuation, geodetic-cadastral information system and National
Spatial Data Infrastructure and geodetic works in engineering-technical fields, had started the year 2011 with new
internal organisation, coordinated with new competences according to the Law on state survey and cadastre
("Official Gazette RS", number 72/09 and 18/10). Mid-March 2011, the RGA had performed acquisition of the
Republic Geomagnetic Authority and competences in the field of geomagnetism and aeronomy.
The Republic Geodetic Authority performs works from its competence in headquarters and beyond. Headquarters
of the Authority is situated in Belgrade. Based on the Rulebook on internal organization and workplaces
systematization in the Republic Geodetic Authority, verified by the Government of the Republic of Serbia, the
following basic internal units have been established:
SECTOR FOR GEODETIC WORKS
SECTOR FOR PROFESSIONAL AND ADMINISTRATIVE SUPERVISION
SECTOR FOR REAL ESTATE CADASTRE
SECTOR FOR TOPOGRAPHY AND CARTOGRAPHY
SECTOR FOR INFORMATION AND COMUNICATIONS
SECTOR FOR LEGAL AFFAIRS
Lower-level internal units outside sectors are:
 Department for finance and control


Department for inspection and international cooperation affairs
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Unit for cooperation with local government

Within the Sector for real estate cadastre, 38 internal units had been established outside the Republic Geodetic
Authority Headquarters - Local real estate cadastre offices in cities and municipalities, with 90 sections and 35
groups under the Local offices.
Regarding administrative affairs of state survey, real estate cadastre establishing and renewal, utilities cadastre
establishing, including maintenance, the decisions shall be made:
 By the RGA in first degree;
 By the Ministry competent for spatial planning and urbanism affairs in second degree (presently, the
Ministry of Construction, Transport and Infrastructure of the Republic of Serbia).

Related programmes and other donor activities


Support to e-Government Development

This is a national co-financing project within one of the LOTs of the EU pre-accession fund IPA 2010, and is
financed from the budget of the Republic of Serbia. Project grant beneficiaries are Republic Geodetic Authority,
Department for Digital Agenda and five cities/municipalities in the Republic of Serbia. This project has been signed
in November 2013 and it will last until November 2014. Total project worth is 520,000 EUR. Project’s specific
objective is development of software for the improvement of e-services related to the issuance of cadastral
documents by RGA. This project includes development of software for electronic services that will accept and
process electronic requests for documents related to the process of obtaining building permits. There are four
project components: 1) Support system for e-Services in the RGA related to the issuance of the building permits (еGатеwаy), 2) improvement of RGA information systems as a prerequisite for the implementation of e-Services
related to the issuance of building permits, 3) Improvement of the e-Government Portal, and 4) improvement of the
services of the providers and standardization of the process.


Development of Web-Based Inventory of Spatial and Urban Planning Documents with the User
Interface Software Application

Project objective is making inventory of planning documents of integral text and graphic versions of planning
documents prepared at all levels of public administration to be easily accessed over Internet. This is an USAIDfunded project and is part of a larger USAID’s Business Enabling Project in Serbia (USAID BEP). The project
began in 2014 and its duration is 8 months. Total project value is 70,000 USD. Project intends to help the
Government of Republic of Serbia to properly implement the laws and other regulations, and make further
improvements in order to create a more business-friendly environment, which will attract more investments. It is
expected that the inventory will have at least following functionalities 1) ability to download integral narrative and
graphic versions of planning documents of all levels of government, and 2) capacity for graphic representation of
the progress with adoption and publishing of these documents on the map of Serbia.


Development of the Specifications for the New IT System for Real Estate Cadastre

Project objective is development of the IT specifications for the new IT system for the Real Estate Cadastre. This is
an introductory project for the envisaged project/loan to be financed by the World Bank. This particular project is
financed by the Kingdom of Norway. The duration of this project is 7 months and it is envisaged to finalise by the
end of December 2014. Total project value is 200,000 EUR.


Alignment with EU Legislation in the Area of Spatial Data Infrastructure through Defining of the
Technical Specifications for the New National Geoportal in Accordance with the Requirements of the
INSPIRE directive

This project is still in its development and proposal phase. The project is planned to be financed by the funds from
the Kingdom of Sweden (PROFID). Envisaged project duration is 9 months and total project value would be 32,000
EUR. The project objective is development of technical specifications for the development of the new National
Geoportal.
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Infrastructure for Spatial information in the region of Western Balkan – IMPULS

As the project mentioned above, this project is also in its development and proposal phase. It is envisaged that this
project to be supported by the Kingdom of Sweden (Lantmateriet) with project duration of 4 years. Key objective of
the project is to support the development of regional Spatial Data Infrastructure in accordance with the INSPIRE
directive, and to allow users to meet the requirements of the EU in this area. Project foresees following
components: 1) Project management and capacity building, 2) data sharing policy and regulation, 3) regional data
harmonisation and interoperability, 4) Metadata, data quality and services, 5) Dissemination, demonstration and
pilots, and 6) Benefits and sustainability. The main beneficiaries of the project will be National Mapping and
Cadastral Agencies of the Western Balkan countries, while the key institution for Republic of Serbia will be
Republic Geodetic Authority.


The WorldBank Real Estate Management Project

As well as previously mentioned envisaged projects, this project is in its development and appraisal stage. Project
objective is to improve the efficiency, transparency, accessibility and reliability of Serbia’s real property
management systems. This project is actually a credit loan envisaged to be taken by the Republic Geodetic
Authority i.e. the Government of the Republic of Serbia. The credit loan is already envisaged in the Ministry of
Finance’s financial plans for the 2014. The total credit value is 50 million USD. The project envisages four project
components: 1) Component A – Valuation and Property Taxation (USD 11 million), 2) Component B – Egovernance for Enabling Access to Real Estate Information (USD 22 million), 3) Component C – Institutional
Development of the Republic Geodetic Authority (US$ 14 million), and 4) Component D – Project Management
and Supporting Activities (USD 3 million). Tentative start date of the implementation of this project is 18
September 2014, and total project duration is envisaged to be 5 years.

2. DESCRIPTION OF THE ASSIGNMENT
The Terms of Reference is to provide Technical Assistance to the Republic Geodetic Authority charged with
implementing a direct grant agreement (CRIS No 2013/325-012) titled “Cadastral Exchange between Priština and
Belgrade” (The Project), throughout the implementation.
The TA is to support to the RGA implementing the above mentioned direct grant agreement signed between the
DEU and the RGA, according to the PRAG rules and procedures. This support is to be the continuation of the
technical assistance provided to the RGA during first year of the grant implementation, based on the needs
identified during the first stage of project implementation.
The TA is to supervise and control the implementation, to ensure the international standards throughout the project
implementation, specifically:
- to enhance harmonization - related to the scanning results and deliverables - among relevant stakeholders;
- to ensure supervision throughout the cadastre indexing process (providing needed technical tools – hence
including the provision of a cadastre indexing application);
- to ensure quality assurance and monitoring on the indexing and scanning procedures within the RGA in
accordance with the best international practices.
- to provide technical assistance related to Light Detection and Ranging systems (LiDAR).

The Consultant should provide, within the offer, a description of the methods which will be used to increase the
effectiveness level of implementation of the direct grant award agreement signed between the DEU and the RGA.2

2

The methodology and organisation will not be evaluated

6

2.1. Global objective
Improve comprehensive normalisation of relations between Belgrade and Priština through supporting activities of
the Republic Geodetic Authority in sound project management and grant implementation of the Cadastre Exchange
Project.

2.2. Specific objective(s)



Ensure supervision of procedures and coordination among stakeholders throughout the property
registration documents’ transfer; including (i) agreed technical aspects of the document handover
process and indexing procedures; (ii) objective, independent quality assurance - in accordance
with international standards - of the scanning and indexing procedures undertaken by the Republic
Geodetic Authority.



Ensure support and supervision of the direct grant agreement implementation in order that all
tendering, procurement and finance procedures will be carried out according to the PRAG rules
and regulations.



Ensure the elaboration of technical specifications for any possible acquisition and technical
assistance of the LiDAR component within the EU flood recovery projects

2.3. Requested services
2.3.1 Result 1 – Harmonised approaches on all technical aspects of the cadastre documents exchange are
ensured.
Activities to achieve results 1
 Control and coordination on technical aspects of the document handover process and indexing
procedures between stakeholders taking part in the property registration documents’ transfer,
 Provide quality assurance methodology with listed technical specifications of the scanning metadata
and indexing procedures
 Supervise and quality control of the designing and piloting on cadastre (property rights documents)
indexing process
o Design registration documents’ indexing procedures undertaken by RGA - with the purpose of
ensuring property rights’ documents verification possibility – as required by international
agreement.
o Provide a property documents indexing application, for the effective property rights
identification, in line with best international practices
o Assist the implementation of the pilot phase of the indexing procedures
2.3.2 Result 2 – Direct grant implementation is carried out according to the PRAG rules and regulations.
Activities to achieve results 2
 Provide supervision and support to ensure accordance with PRAG rules and procedures during
implementation:
o
o
o

Support secondary procurement procedures correctly and in compliance with Practical Guide to
contract procedures for European Union external actions (PRAG)
Support the development of RGA interim and final financial and narrative reports
Provide “help-desk” consultations to the RGA

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2.3.3 Result 3 - LiDAR component in RGA introduced
 Provide technical assistance to introduce the system in RGA
 Create the technical specifications for possible supply contracts handle by RGA or institutions
involved in the EU flood recovery programme under IPA 2014
2.4. Required outputs


Quarterly report on grant scheme implementation of the beneficiary completed each quarter



Methodology and technical specification on indexing procedures and data entries is completed and agreed



Cadaster indexing application for property rights documents identification is provided and successfully
used throughout the pilot indexing



Quality assurance report on pilot indexing results completed



Technical Specifications for LiDAR provided



Capacity building on LiDAR assured

2.5 Language of the Specific Contract: English
The working language is English. However, as some local interlocutors may not be fluent in English a
provision for interpretation has been made under incidental expenditure.

2.6. Subcontracting: not foreseen

3. EXPERT PROFILES
Number of requested experts per category and number of working-days per expert
Four experts will be assigned to conclude the assignment. The consultants shall ensure that all services will
be provided and where necessary supplementary support/expertise will be provided through back-stopping
that will be included in the fees of the experts. The CVs of all experts proposed to work under this contract
must be presented in the contractor's offer.
Civil servants and other staff of the public administration of the beneficiary country cannot be recruited as
experts. It is the consultant's responsibility to nominate a team of experts that between them meet all of the
below outlined requirements of professional experience in addition to the education and language skill
standards to be met by each individual. All experts must have the ability to work independently and be
proficient as regards report writing, communication and presentation (including use of standard office
software).
The experts have a crucial role in implementing the contract. These terms of reference contain the required key
experts’ profiles. The tenderer shall submit CVs and Statements of Exclusivity and Availability for the following
key experts:

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The categories and the indicative number of working days per expert are as follows:
Profile of the expert
Expert on Geodesy and Land administration (Team Leader)
Team Leader
Expert
on Quality Assurance (related to Property Registration)

Category Indicative number of
working days
I
60
I
60

Expert on Light Detection and Ranging systems (LiDAR)

I

20

Procurement Expert for grants

III

65

To Note: The CVs to be presented by the consultant shall state the duration (date from - date to) for each
assignment/reference presented. The description of the assignment shall be such that its relevance for meeting
the below criteria is clearly established. Where notably a longer term assignment includes a variety of distinct
tasks or responsibilities assumed the duration of each task/responsibility shall be identified by the consultant
in work days or work months or work years or in % of the work input indicated.
Profiles required
Key Expert 1 - Expert on Geodesy and Land administration (Team Leader) (max 35 points)
Qualifications and skills
 Education at least up to Master's degree relevant for Land Administration (Geodesy, Geomatics, Cadastres
or similar)
 Excellent knowledge of English
General professional experience
 At least 10 years work e in the field of Geodesy
 A minimum of 2 years of experience in implementing EU supported projects related to Land
Administration
Specific professional experience
 Experience in project management implemented in public institutions: minimum in 3 projects within the
last 10 years.
 Experience in team leading in minimum of 3 international donor supported projects during the last 10 years
 At least 2 years of working experiences related to Land Administration (Geodesy, Geomatics, Cadastre)
Key Expert 2 – Expert on Quality Assurance (related to Property Registration) (max 25 points)
Qualifications and skills
 Education at least up to Master's degree area related to property registrations or property rights (law,
economy, agricultural engineering, IT or similar)
 Technical degree related to software and hardware development
 Excellent knowledge of English

General professional experience
 At least 10 years of work experiences related to property registration property rights or similar

9

Specific professional experience
 Experience in at least 3 national projects at national level in public institutions, dealing with property rights
related IT systems, including design or supervision or implementation.
 At least 3 years of experience in projects dealing with the creation of digital archives and digital documents
procedures
 Experience in designing web services for government’s ICT systems is an advantage

Key expert 3 – Expert on LiDAR (Light Detection and Ranging systems) (max15 points)
Qualifications and skills
 Education at least up to Master's degree related to the area of Geodesy, Geomatics or related fields such as
Land Management and Geography
 Excellent knowledge of English
General professional experience


At least 8 years of working experience in Geodesy, Geomatics or similar

Specific professional experience
 At least 3 years of experience in application of airborne LiDAR technology

Key expert 4 - Procurement Expert for grants (max 25 points)
Qualifications and skills
 Education at least up to Master’s degree in business administration or similar qualification in Economics,
Law, Management
 Excellent knowledge of English
 Proficiency in Serbian language
General professional experience
 A minimum of 5 years of relevant professional experience in the EU-funded projects related to grant
management
 Work experience in preparation and implementation of grants including tendering procedures
Specific professional experience
 Specific experience of at least 2 years preparing or supervising public procurement, ex ante control of
procurements according (PRAG) of at least 2 EU funded projects
 At least 2 years working experience in the financial management and administration of grants in EU related
projects related to public sector operators.
All experts must be independent and free from conflicts of interest in the responsibilities they take on.

4. LOCATION AND DURATION
Starting period
The indicative date for the start of the assignment and date of arrival of the experts is 10/11/2014 with the
10

exception of Expert 3 which will only be mobilised on specified request of the contracting authority.
Foreseen finishing period or duration
The period of implementation of the contract will be 10 months from the start date.

Planning
The assignment will be organized over a total of 205 working days indicatively distributed between the
proposed activities. It is anticipated that each expert will deliver his work day input during several site visits
to Serbia. Each mission duration should be planned between one to four weeks (indicatively). 80% of the
total number of consultancy days must be spent in Serbia.
A briefing session will be held upon arrival in Belgrade, in the premises of the Delegation of the European
Union to the Republic of Serbia, with the Project Manager.
Location(s) of assignment
Field work will be undertaken largely in Belgrade, Republic of Serbia, with travel within Republic of Serbia
when required. Participating on harmonization and coordination meetings in Pristina, Kosovo* might be
necessary.
5. REPORTING
Content
In addition to the documents, and outputs specified under the duties and responsibilities above, the Contractor shall
provide the following reports:
Name of report
Inception Report
Intermediate Report

Final Report

Content

Time of submission

Analysis of existing situation and work
plan for the project
Short description of achievements
including problems encountered and
recommendations.
Short description of achievements
including problems encountered and
recommendations

No later than 1 weeks after the
start of implementation
No later than 6 months after
the start of implementation
Within 1 month of receiving
comments on the draft final
report from the Project
Manager identified in the
contract.

Language
All written outputs as described above must to be presented in English.
Submission
All written outputs should be addressed to the Contracting Authority:
Delegation of the European Union to the Republic of Serbia
Vladimira Popovića 40, GTC Avenue Block 19a, 11070 New Belgrade, Serbia
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and RGA:
Bulevar Vojvode Mišića 39; 11000 Belgrade
Number of report(s) copies
2 hard copies and 1 copy of the report in electronic format are to be addressed to the Contracting
Authority.
Eventually elaborated IT application for the scanned cadastre data indexing is provided to RGA and to the
DEU; for the indexing procedure.
6. INCIDENTAL EXPENDITURE
The maximum total budget for incidental expenditure shall be 90.000€. This budget may be used to cover
Per Diems, international travel, local travel (inter-city), interpretation, translation and the cost of holding
discussion forums and events (rent of equipped venue, interpretation, hospitality). The breakdown shall be
given by the Consultant in his offer, in compliance with the standard form. The budget for incidental
expenditure may not be used for the purchase of equipment.
6.1. Taxes and Customs

The European Commission and the Republic of Serbia have agreed in the Framework Agreement signed
on 29/11/2007 to fully exonerate the following taxes: customs duties, import duties, taxes or fiscal charges
in connection with import, value added tax, documentary stamp or registration duties or fiscal charges
having an equivalent effect.
7. MONITORING AND EVALUATION
N/A

12


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